Privacy policy

Effective Date: 05.07.2025

Introduction

Thank you for participating in the Baltic Peat Producers Forum (BPPF) as an attendee, presenter, speaker, or moderator. We value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in connection with your registration, attendance and involvement in the Forum.
By accessing and participating in the Forum, you consent to the practices described in this Privacy Policy.

Information We Collect

• Registration Information: When you register for the Forum, we may collect your name, email address, contact number, organization/affiliation, job title, and any additional information necessary for event planning and communication.
• Payment Information: If applicable, we may collect payment details. We ensure that all payment information is encrypted and handled securely.
• Speaker and Moderator Information: If you are participating as a speaker or moderator, we may collect additional information, including your biography, photograph, session details and other pertinent information to promote and organize your involvement in the Forum.
• Communication Data: We may collect information related to our communication with you, including emails, messages, and feedback you provide to us.
• Technical Information: Our website and related technologies may automatically collect certain technical data, such as your IP address, browser type, operating system, and usage patterns. This information is used to improve the functionality and security of our platform.

How We Use Your Information

• Forum Administration: We use your personal information to facilitate Forum registration, manage attendance, and provide you with information related to the event.
• Promotional Use: If you are participating as a speaker or moderator, we may use your information to promote your involvement in the Forum through our website, social media, and other marketing channels.
• Updates and Notifications: We may use your contact details to communicate with you about the Forum, send updates, reminders, and respond to your inquiries.
• Analytics and Improvements: We may use aggregated and anonymized data for statistical analysis, research, and to enhance the Forum experience for future events.

Photography Notice: Please note that photos may be taken during the Forum, including general event coverage and session documentation. These photos may be used in post-event communications, promotional materials, or on the Forum website.
By attending the event, you consent to being photographed and having your image used for these purposes.

Disclosure of Your Information

• Third-Party Service Providers: We may share your personal information with third-party service providers that assist us in organizing the Forum, processing payments, sending communications, and other related services. These providers are contractually obligated to handle your data securely and confidentially.
• Legal Obligations: We may disclose your information if required by law or when we believe such disclosure is necessary to protect our rights, comply with legal proceedings, or respond to a government request.

Sponsor Access: As part of the event sponsorship package, we may share the Forum attendee list (including name, organization, and job title) with selected event sponsors for professional networking purposes.

By registering for the Forum, you agree to this use unless you notify us otherwise.

Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction, in accordance with the EU General Data Protection Regulation (GDPR). However, no digital system is completely secure, and we cannot guarantee absolute protection.

Your Rights

• Access and correct your personal data
• Withdraw consent or object to certain data uses
• Request deletion of your data (where applicable)
• Opt out of promotional communications at any time by following the instructions in the communication or contacting us directly

Requests should be submitted using the contact details provided below.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law (e.g. for accounting or legal obligations).

Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or operational reasons. If any significant changes are made, we will notify you by email (if applicable) or via a notice on our website.

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact: peat@peat.lv

By participating in the Forum, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.